How Automation Can Help Customer Service Agents

Talking on the phone or speaking directly with a customer service rep demands more attention, greater formality, and quicker responses. Likewise, customers expect consistency above all else across the different service channels you offer. That doesn’t mean that all channels are equal when it comes to being automated.

When your customers have a question or problem they need solved, the biggest factor at play here is speed. Even when Resolution Bot can answer a customer’s question, it’ll always check if they got what they needed. Its interface helps your agents concentrate by only showing the data they need to compile the task at hand. Such tasks are simple to automate, and the right software will do so while seamlessly integrating into your existing operations. Find out everything you need to know about knowledge bases in this detailed guide.

Start small

NLP is used to run programs that are used in translation, executing a function based on a voice command and even to provide a summary of large volumes of text in real-time. It takes more than a functional website to convert a potential customer to a paying one which usually doesn’t happen on the first customer visit. Hence, you need to have excellent follow-up skills to make a compelling sales pitch. Apart from the fact that it could be a tedious job, the leads often dry up in a matter of hours.

We already know that providing quality customer service is vital to success. Unfortunately, when you’re a growing business, providing personal support at scale is a constant struggle. Automating customer service creates opportunities to offload the human-to-human touchpoints when they’re either inefficient or unnecessary. Discover what, why, and how to automate customer service, without losing the personal touch—nor hefty investments in AI and supercomputers. CXA can help bring speed, clarity, and scale to critical parts of the customer experience, without sacrificing the human touch where it’s sought after. When a customer is trying to give you money, you can’t allow a chatbot to jeopardize the relationship before it even begins.

pros of automating customer support

On the other hand, an AI-powered system (such as a Chatbot and related CRM integrations) requires a one-time configuration and setup. Also, everyday use trains the Machine Learning model to improve efficiency on wever-increasing sampling size. Moreover, the cost of maintaining such software is a lot cheaper than maintaining an entire team.One can attribute a massive chunk of the queries to FAQs. If there is a bot present for them, your savings will increase considerably. Additionally, a simple text classification API could classify incoming conversations. Furthermore, a text extractor can be employed to analyze data and dig like customer contact details and other relevant keywords.

So, with an automated messaging template, you can communicate proactively and exchange messages with the customer without direct input. You can also ask the customer for more details and then populate the ticket with them. Including automation in service can prevent you from taking wasteful steps or actions that can ruin credibility, such as forgetting about a customer case. Let’s imagine a situation where a customer ticket pops up out of the blue, and you currently have other things prioritized on your to-do list. Such a ticket may be swamped by subsequent tickets and end up in the abyss of the ticketing system. Automation can flag that ticket for you and push it in front of your eyes when the time is right.

Improve Efficiency for Both Agents and System

As well as that, there are SEO benefits to a knowledge base and automated chat suggestions. A self-service customer support system will increase your users’ trust in your company and build customer loyalty. Having this information helps your agents provide the best level of support and avoid your customers having to list out their order history and contact details to different agents they’re talking with. That’s going to lower the ticket resolution time for your customers and improve their overall experience. For example, if someone had a simple question about delivery time, they’ll be sent a link to your FAQ on delivery estimates or where to track their order.

When it comes to automated customer service, the above example is only the tip of the iceberg. Next up, we’ll cover different examples of automated customer service to help you better understand what it looks like and how it can help your agents and customers. Your agents don’t have to reinvent the wheel every time they talk to customers. Just give them a few templates to help them construct consistent and helpful responses.

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